BASIC FUNCTION:

This position works in the school office and provides a wide range of administrative duties for the school, teachers, parents and students.  This includes answering the telephone, greeting and directing visitors, taking and tracking attendance, taking daily lunch counts, charging students during lunch, selling bus passes, handling petty cash and making bank deposits.  This position assists with tasks for the principal, finding substitute teachers, mail distribution, making intercom announcements, coordinating school celebrations, scheduling conferences, collecting fees, updating student records, and sending out parent communications.

 

This position will also provide direct or indirect services to children, youth, and/or their parents or guardians. The position supports: the creation of a safe, positive teaching and learning environment; student development in the intellectual, physical, social, emotional, behavioral domains; nurturance of positive productive relationships; integration of technology to support student learning; and exposure of students to ethical and professional role models.

Secretary will at times work with students who need specialized instruction in reading, writing, math, or behavior needs. This position will supervise non-academic areas such as lunchroom, recess, and hallways. They will support paraprofessional staff in the completion of medicaid forms and documentation.

Preference will be given to candidates who have experience working with and supporting teams that serve children with varied behavioral and social emotional learning needs

 

 ESSENTIAL FUNCTIONS:

 

• Attendance: Oversees and administers the attendance policies and processes. This involves tracking attendance, time clock adjustments, contacting parents and keeping Principal and teachers informed of any issues

 

• Lunch Accounts: Oversees and administers the lunch fee process. Gathers payments, check lunch accounts, and ensure accuracy in lunch accounts and payments.

 

• Fees: Collects fees and/or funds from student events and ensures accuracy and timely completion of transactions and bank deposits.

 

• Visitors: Greets all incoming visitors for the purpose of ensuring that guests sign in/out as required.

 

• Administration Duties: Manages Front Office, answering phones, interacting with parents/public/volunteers, enter work orders, manage copiers/printers/tech issues, manage inventory, and perform recordkeeping and general clerical functions (e.g., scheduling, copying, faxing, mailings, etc.) to support school staff.

 

• Student Support: Evaluates situations (e.g., involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Prepare registration materials for incoming kindergartners and provide help for registration/on-line registration.

 

• Other duties as assigned

 

 

QUALIFICATIONS:

In order to perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Experience Required:

• Skills: Proficient in WORD and EXCEL;
• Ability: Ability to use a wide variety of software applications including Frontline Technologies, Google, Microsoft Office Suite, Powerschool, Software Unlimited (SUI)