BASIC FUNCTION:

 

This position prepares, processes, and maintains payroll for an organization with multiple payroll cycles and over 1,200 employees.

 

ESSENTIAL FUNCTIONS:

 

• Manage payroll processes: review contracts of employment, assignments and pay requests, executing with appropriate coding and administering in accordance with Board policy, collective bargaining agreements, federal, state and local laws; generate and issue payroll checks and ACH deposits. 

 

• Administer online time clock system and absence management system. Accurately track and report employee attendance, hours worked, leaves of absences, pay adjustments and absence balances according to provisions of collective bargaining agreements and/or district policy and administrative practices. 

 

• Audit payroll reports and timesheets, communicate discrepancies to ensure transactions are accurate prior to processing.

 

• Process and monitor garnishment orders and other issues that impact payroll specifications.

 

• Ensure all employees have accurate tax deductions and process payment to the IRS and state governments.

 

• Audit records and administer payment processing for benefits which includes: IPERS, 403b, Health Savings Accounts, flexible spending accounts, etc., ensuring employee contributions are within qualifying legal limits. 

 

• Address issues and questions regarding payroll from employees, management and external sources, including employment verifications, in a timely fashion.

 

• Ensure compliance with current state and federal law regulations for payroll, human resources, benefits compliance, including but not limited to Fair Labor Standards Act, Family and Medical Leave Act, and Affordable Care Act.

 

• Train and communicate with staff, both employees and administrators on software systems and district payroll practices.   

 

• Assist with Affordable Care Act compliance reporting.

 

• Submit monthly and quarterly unemployment reports.

 

• Prepare monthly, quarterly, and annual (fiscal and calendar year-end) reporting according to audit requirements.

 

• Maintain payroll and other associated records in compliance with legal requirements and/or Board Policy.

 

QUALIFICATIONS:

In order to perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

• Experience Required: Solid understanding of accounting fundamentals and payroll best practices.  Prior payroll experience with public sector preferred.

 

• Education:  High school diploma or GED required.  Post-secondary education in accounting or related field desired. 

• Skills, Knowledge, Ability: 
  
  

• Proficient in Microsoft Office, Google Applications, and accounting software applications. Preferred knowledge of relevant software (Software Unlimited, Frontline Technologies and PowerSchool Employee Records).
• Outstanding organizational ability with great attention to detail and accuracy.
• Adaptable and flexible to deal with multiple interruptions while still meeting monthly deadlines.
• Service and team oriented.
• Ability to handle information in a confidential manner with high ethical standards.
• Excellent written and verbal communication skills.
• Willing to take the initiative; self-directed.
• Detailed knowledge of applicable laws and regulations.